Lesson 1x - Reviewing pictures of the current state - Give each picture a short name - Describe which problem the picture shows - Describe how the status was caused - Write down how to prevent it from happening again ("define a rule or process to prevent it") - Commit all of above in one org file in your repository - Pictures - 1 - Short name: Stacked cyber power boxes - Problem: Keeping trash, unneccesarry items in the production area. - How it happened: Rules/guidelines weren't defined, how to deal with this. This is the best decision someone made, which doesn't align with the expectations - Rule/process for prevention: Help the person to make a different decision next time. - 2 - Short name: Arista equipment on a shelf - Problem: Not labelled, no information what is it, where can it be used. - How it happened: The arista assembling / getting it productive process haven't finished yet, and they were placed there as a temporarily - Rule/process for prevention: Label it and include some information on the ongoing related tasks. - 3 - Short name: Random cable junk in a shelf - Problem: Not clear what it's usage is, looks unclean. - How it happened: Don't know. - Rule/process for prevention: Have a regular schedule to check for these kind of things, and think about together: what went wrong and how can we prevent it. - 4 - Short name: Random equipments on an table - Problem: Unsorted equipment, unclean - How it happened: Somebody haven't cleaned up after using them - Rule/process for prevention: Guideline: Clean up before leaving the room, and plan the cleaning time ahead. (except in emergencies) - 5 - Short name: An unkown object on the production shelf and junk on the floor - Problem: It's not pretty - How it happened: No regular cleaning schedule - Rule/process for prevention: Have a cleaning schedule - 6 - Short name: Fiber cable at production area - Problem: Unsorted equipment -> hard to do inventory - How it happened: Somebody haven't put it back after finishing the task, and nobody else did. - Rule/process for prevention: Have weekly Cleaning/organizing schedule - 7 - Short name: Hanging cable - Problem: Unprofessional / clean - How it happened: Somebody didn't have internet in p6-west and fixed it in a very unclean but effective way, but forgot to disassemble the hack - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware - 8 - Short name: Cable mess and unsorted cutting equipment - Problem: They are not in the intended places, unclean - How it happened: Somebody didn't clean up after opening the packages -> forgot - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware - 9 - Short name: Shelf with unsorted equipment - Problem: Hard to keep inventory - How it happened: Somebody placed them there without much thought - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware -> put up signs - 10 - Short name: Cable store boxes - Problem: They are missing tops and are unorganized, it's not pretty, but usable, not sure if it's a big problem - How it happened: - Rule/process for prevention: - 11 - Short name: Half unpacked mdarrays - Problem: Not clean - How it happened: Unpacking is in progress - Rule/process for prevention: - 12 - Short name: Unsorted equipment and cables, packing junk, box - Problem: Tables is unusable, paper is junk or important? unorganized since weeks - How it happened: Somebody haven't finished their task - Rule/process for prevention: One needs to be more responsible of their tasks, and see it through until the completion. Have weekly Cleaning/organizing schedule and train to become more aware. - 13 - Short name: Empty box with a pink thing - Problem: unclean - How it happened: - Rule/process for prevention: - 14 - Short name: State of p6-west - Problem: Unclean, trash bag is not taken out, box is in the middle and on the floor - How it happened: No schedule for regular cleaning. Somebody left before finishing the unpacking and haven't made efforts to make it nicer. - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware. - 15 - Short name: Opened snacks, old orange, tea, cable mess. - Problem: - How it happened: - Rule/process for prevention: Have weekly Cleaning/organizing schedule and train to become more aware. - 16 - Short name: Unorganized office table - Problem: Table is unusable - How it happened: - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware. - 17 - Short name: Sam's working env - Problem: A cables are a little bit messy - How it happened: - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware. - 18 - Short name: Packaging junk on the floor - Problem: Office is dirty - How it happened: Maybe wrong prioritization - Rule/process for prevention: Including cleaning up in the unpacking schedule. Have weekly Cleaning/organizing schedule and train to become more aware. - 19 - Short name: Food particles on the floor - Problem: Dirty office - How it happened: Somebody missed the tash can - Rule/process for prevention: Have weekly Cleaning/organizing schedule and train to become more aware. - 20 - Short name: Cabinet with a matress - Problem: Unsorted equipment or trash? - How it happened: - Rule/process for prevention: Have weekly Cleaning/organizing schedule and/or train to become more aware. - 21 - Short name: - Problem: Unsorted / unusable equipment. Equipment is harder to use. - How it happened: - Rule/process for prevention: Let's make a quick 5 min intensive cleaning before leaving the office. Have weekly Cleaning/organizing schedule and train to become more aware. - 22 - Short name: A piece of plastic on a shelf - Problem: unclean - How it happened: Somebody haven't moved it to right place after using it - Rule/process for prevention: 5 min rapid cleaning before leaving the office. Have weekly Cleaning/organizing schedule and train to become more aware. - 23 - Short name: Balazs' working env: Unsorted equipment, junk, tea materials, cables - Problem: Somebody might miss their nas parts if we clean up. Clutterdness of the table. - How it happened: - Rule/process for prevention: Create a tea place. 5 min rapid cleaning before leaving the office. Have weekly Cleaning/organizing schedule and train to become more aware. - 24 - Short name: Marc's working env, area - Problem: 2 extra computers are there, with messy cabling - How it happened: - Rule/process for prevention: 5 min rapid cleaning before leaving the office. Have weekly Cleaning/organizing schedule and train to become more aware. - 25 - Short name: Power distributor and cables on the table - Problem: - How it happened: - Rule/process for prevention: Spend some time on improving the office. - 26 - Short name: Boxes on the floor - Problem: Unclean, they don't belong here - How it happened: Somebody opened things, and haven't dealt with the boxes. Note: It's unclear whether they go to the general trash, or recycling. - Rule/process for prevention: Seems like we have an issue with handling packages: Let's create a checklist or guide, to help deal with them.