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* A clean environment promotes health, reduces stress and increases productivity.
** Based on the last sessions the following table is the summary of the whole issues in the company.
+-------------------+--------------------------+
|Uncleanliness |Define a cleaning schedule|
+-------------------+--------------------------+
|unsorted equipments|Regular inventory round |
+-------------------+--------------------------+
|Cable mess |Recableing, Labeling |
+-------------------+--------------------------+
* *Explain a high level concept on how to ensure the office and server room stays clean.*
** Understanding the importance of cleanliness.
*** Office is where we spend our working days and The server-room is the place where we store our essential datas to our business so cleanliness is the heart of the whole business.
* *High level*
** Hiring a cleaning company/person that understands the sensitivity of the job.
** Letting it be everyone's job(Resposibility), such as returning back equipments after operating, not eating on the production area etc..
** Define a cleaning scheduale
* *How to clean the office?*
** Clean weekly
* *How to clean the server-room?*
** Clean weekly and deep cleaning every 3 months
* *Cleaning equipments*
** Vancuum
** Microfible cloths
** Antistatic cleaning solutions
** other relevant cleaning products
* *Who cleans the server-room and the office?*
** Sami/Balazs
* *Define and list WHO does WHAT and WHEN.*
** Everyone cleans up his own messes
** Everyone brings stuff back to where they belong after using them
** According to the cleaning schedule the responsible person cleans up regularly
** According to the inventory round check schedule the resposible person checks up regularly
* *List all operational tasks*
* General cleaning
** Cleaning floor, servers, dusts etc..
*TODO* Sami/Balazs
* Sort equipments
** Collect all missing parts from all places and a put them all in one place
** Count and wrap up every thing in their place
** Document the inventory
*TODO* Sami/Balazs
* Cable mess
** To be re-cabled
** All cables to be labeled
*TODO* Sami/Balazs

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* For each of the following pictures
* Give each picture a short name
* Describe which problem the picture shows
* Describe how the status was caused
* Write down how to prevent it from happening again ("define a rule or process to prevent it")
1. The Cyberpower
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** Boxes were supposed to be recycled
** The roll ups on the side were supposed to nicely sorted
* Describe how the status was caused.
** It might be caused because we thought we might need them.
** We also had a rule to keep boxes for half a year and then throw them away afterwards.
** They don't look really bad even though they are useless. (Thats why they didn't bother people to care)
* Define a rule or a process how to prevent it.
** Regular cleaning schedule
** Anyone who unpacks something takes care of it.
** If it can not be taken care of please do not unpack packages
** At least let the responsible person that there is a box lying around
** Understand this task is as important as the other task (unpacking)
2. The Power supplies
* Describe which problem the picture shows
** It belongs to inventory issues (pattern)
** Mixed up stuff
* Describe how the status was caused.
** They were parts from HP servers that were thrown away.
** We kept them because we might need them
* Define a rule or a process how to prevent it* Define a rule or a process how to prevent it.
** Create an inventory round
** Create a specfic place or location for specfic thing
** Every one should be able to put back stuff where they belong
3. The missing cables
* Describe which problem the picture shows.
** The belongs to cable mess and inventory issue. (pattern)
** unsorted bunch of cables
* Describe how the status was caused.
** This was caused because of unfinished task these are parts of the monitors.
** poor cable managment or task managment
* Define a rule or a process how to prevent it
** Finishing tasks on the right time
** Enhance or improve cable managment
** Let's put stuff nicley nevertheless what they are.
4. The table and Power-cable
* Describe which problem the picture shows
** This belongs to cleang up issue (pattern)
** Tools, usb-sticks, paper, power-cable, tash and etc.. On the table
* Describe how the status was caused.
** People were in the hurry
** We don't have very strict inventory round checking
** we are not organized and clean
* Define a rule or a process how to prevent it
** Teach people to be clean and organize
** manage our time
** Clean up after finishing work.
5. The Saop on the Prod shelf
* Describe which problem the picture shows.
** This belongs to cleaning up issue (pattern)
** There is a saop looking thing on the production shelf
* Describe how the status was caused.
** People dont see any difference on this
** We dont know what clean means
* Define a rule or a process how to prevent it.
** Set a rule " NO None Production Things On The Production Area".
** Teach people what clean is or means.
6. The lonley fiber cable
* Describe which problem the picture shows.
** This problem belong to the cleaning up and inventory issue (pattern )
** non production stuff on poduction area
* Describe how the status was caused.
** People were in hurry
** people dont clean up after operating
* Define a rule or a process how to prevent it.
** Let's put stuff where they belong
** Teach people what clean is
** stick to our plan
7. Hanging cable
* Describe which problem the picture shows
** This problem belongs to cleaning up issue (pattern)
** cable hanging and crossing two rooms
* Describe how the status was caused
** Lack of ladder
** Quick hacks
** Forgotten to be taken care of.
* Define a rule or a process how to prevent it
** No Quick Hacks or short cuts
** Possesing a ladder
8. The 3 musketeers (serial cable, scissors, blade)
* Describe which problem the picture shows
** This belongs to the cleaning up issue (pattern)
** Cable mess
** unsorted
* Describe how the status was caused
** No cleaning up
** poor inventory
* Define a rule or a process how to prevent it
** cleaning of schedule
** cleaning up after finishing working
** we have plastic boxed make use of them
9. Do we know each other (CD, cable, RJ45, caddy etc..)
* Describe which problem the picture shows
** This belongs to the cleaning up and inventory issue (pattern)
** Non realted stuff together
* Describe how the status was caused
**
* Define a rule or a process how to prevent it.
** create an inventory round check schedule
** teach people what clean is.
10. Plastick box stack
* Describe which problem the picture shows
** This belongs to cleaning up issue (pattern)
** Pile of plastick boxes
* Describe how the status was caused
** Less space, trying to fit it to the schelf
* Define a rule or a process how to prevent it
** Do not force stuff. If we require more space, let's give it more space.
11. Suprise!
* Describe which problem the picture shows
** It belongs to cleaning up issue (pattern)
** unfinshed unpacking mdarray
* Describe how the status was caused
** Maybe people were in the hurry
** Maybe people were motivated because the whole thing was also a mess
* Define a rule or a process how to prevent it
** Clean up after finshing working4
** understand and learn what clean is.
12. To be packed or to be unpacked
* Describe which problem the picture shows
** This belongs to cleaning up and inventory (pattern)
** unfinished unpacking of the cables
* Describe how the status was caused
** people think this is Okay/ish in the testing
* Define a rule or a process how to prevent it
** Do an inventory round check schedule
** Do a cleaning schedule
13. Box on the floor
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** Boxes were supposed to be recycled
* Describe how the status was caused
** people think this is Okay/ish in the testing
* Define a rule or a process how to prevent it.
** Define a cleaning schedule
14. The chaos
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** two boxes on the floor
** monitors on the table
** unfinished unpacking
* Describe how the status was caused
** people thing this is Okay/ish in the testing
* Define a rule or a process how to prevent it
** Do not open a package if your are not going to finsh opening it
** cleaning schedule
15. Hard as rock Orange
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** opened M&Ms
** Dry Orange
* Describe how the status was caused
** people think it is okay for things if they dont rotten or stink
* Define a rule or a process how to prevent it
** Cleaning up schedule
16. Box in the office table
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** box on the table
* Describe how the status was caused
** maybe felt motivated because the whole area is a mess
* Define a rule or a process how to prevent it
** Put back stuff where they belong after using them
** Cleaninf up schedule
17. Sami's desk
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** cable mess
** paper mess
* Describe how the status was caused
** dont know
* Define a rule or a process how to prevent it
** keep thing clean
18. Trash corner
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** simply tash is on the floor not in trash bags
* Describe how the status was caused
** dont know
* Define a rule or a process how to prevent it
** do not open anything if you do not finsh opening

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* For each of the following pictures
* Give each picture a short name
* Describe which problem the picture shows
* Describe how the status was caused
* Write down how to prevent it from happening again ("define a rule or process to prevent it")
1. The Cyberpower
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** Boxes were supposed to be recycled
** The roll ups on the side were supposed to nicely sorted
* Describe how the status was caused.
** It might be caused because we thought we might need them.
** We also had a rule to keep boxes for half a year and then throw them away afterwards.
** They don't look really bad even though they are useless. (Thats why they didn't bother people to care)
* Define a rule or a process how to prevent it.
** Regular cleaning schedule
** Anyone who unpacks something takes care of it.
** If it can not be taken care of please do not unpack packages
** At least let the responsible person that there is a box lying around
** Understand this task is as important as the other task (unpacking)
2. The Power supplies
* Describe which problem the picture shows
** It belongs to inventory issues (pattern)
** Mixed up stuff
* Describe how the status was caused.
** They were parts from HP servers that were thrown away.
** We kept them because we might need them
* Define a rule or a process how to prevent it* Define a rule or a process how to prevent it.
** Create an inventory round
** Create a specfic place or location for specfic thing
** Every one should be able to put back stuff where they belong
3. The missing cables
* Describe which problem the picture shows.
** The belongs to cable mess and inventory issue. (pattern)
** unsorted bunch of cables
* Describe how the status was caused.
** This was caused because of unfinished task these are parts of the monitors.
** poor cable managment or task managment
* Define a rule or a process how to prevent it
** Finishing tasks on the right time
** Enhance or improve cable managment
** Let's put stuff nicley nevertheless what they are.
4. The table and Power-cable
* Describe which problem the picture shows
** This belongs to cleang up issue (pattern)
** Tools, usb-sticks, paper, power-cable, tash and etc.. On the table
* Describe how the status was caused.
** People were in the hurry
** We don't have very strict inventory round checking
** we are not organized and clean
* Define a rule or a process how to prevent it
** Teach people to be clean and organize
** manage our time
** Clean up after finishing work.
5. The Saop on the Prod shelf
* Describe which problem the picture shows.
** This belongs to cleaning up issue (pattern)
** There is a saop looking thing on the production shelf
* Describe how the status was caused.
** People dont see any difference on this
** We dont know what clean means
* Define a rule or a process how to prevent it.
** Set a rule " NO None Production Things On The Production Area".
** Teach people what clean is or means.
6. The lonley fiber cable
* Describe which problem the picture shows.
** This problem belong to the cleaning up and inventory issue (pattern )
** non production stuff on poduction area
* Describe how the status was caused.
** People were in hurry
** people dont clean up after operating
* Define a rule or a process how to prevent it.
** Let's put stuff where they belong
** Teach people what clean is
** stick to our plan
7. Hanging cable
* Describe which problem the picture shows
** This problem belongs to cleaning up issue (pattern)
** cable hanging and crossing two rooms
* Describe how the status was caused
** Lack of ladder
** Quick hacks
** Forgotten to be taken care of.
* Define a rule or a process how to prevent it
** No Quick Hacks or short cuts
** Possesing a ladder
8. The 3 musketeers (serial cable, scissors, blade)
* Describe which problem the picture shows
** This belongs to the cleaning up issue (pattern)
** Cable mess
** unsorted
* Describe how the status was caused
** No cleaning up
** poor inventory
* Define a rule or a process how to prevent it
** cleaning of schedule
** cleaning up after finishing working
** we have plastic boxed make use of them
9. Do we know each other (CD, cable, RJ45, caddy etc..)
* Describe which problem the picture shows
** This belongs to the cleaning up and inventory issue (pattern)
** Non realted stuff together
* Describe how the status was caused
**
* Define a rule or a process how to prevent it.
** create an inventory round check schedule
** teach people what clean is.
10. Plastick box stack
* Describe which problem the picture shows
** This belongs to cleaning up issue (pattern)
** Pile of plastick boxes
* Describe how the status was caused
** Less space, trying to fit it to the schelf
* Define a rule or a process how to prevent it
** Do not force stuff. If we require more space, let's give it more space.
11. Suprise!
* Describe which problem the picture shows
** It belongs to cleaning up issue (pattern)
** unfinshed unpacking mdarray
* Describe how the status was caused
** Maybe people were in the hurry
** Maybe people were motivated because the whole thing was also a mess
* Define a rule or a process how to prevent it
** Clean up after finshing working4
** understand and learn what clean is.
12. To be packed or to be unpacked
* Describe which problem the picture shows
** This belongs to cleaning up and inventory (pattern)
** unfinished unpacking of the cables
* Describe how the status was caused
** people thing this is Okay/ish in the testing
* Define a rule or a process how to prevent it
** Do an inventory round check schedule
** Do a cleaning schedule
13. Box on the floor
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** Boxes were supposed to be recycled
* Describe how the status was caused
** people thing this is Okay/ish in the testing
* Define a rule or a process how to prevent it.
** Define a cleaning schedule
14. The chaos
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** two boxes on the floor
** monitors on the table
** unfinished unpacking
* Describe how the status was caused
** people thing this is Okay/ish in the testing
* Define a rule or a process how to prevent it
** Do not open a package if your are not going to finsh opening it
** cleaning schedule
15. Hard as rock Orange
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** opened M&Ms
** Dry Orange
* Describe how the status was caused
** people think it is okay for things if they dont rotten or stink
* Define a rule or a process how to prevent it
** Cleaning up schedule
16. Box in the office table
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** box on the table
* Describe how the status was caused
** maybe felt motivated because the whole area is a mess
* Define a rule or a process how to prevent it
** Put back stuff where they belong after using them
** Cleaninf up schedule
17. Sami's desk
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** cable mess
** paper mess
* Describe how the status was caused
** dont know
* Define a rule or a process how to prevent it
** keep thing clean
18. Trash corner
* Describe which problem the picture shows
** It belongs to the cleaning up issues (pattern)
** simply tash is on the floor not in trash bags
* Describe how the status was caused
** dont know
* Define a rule or a process how to prevent it
** do not open anything if you do not finsh opening